Application Process

Application Process

1. Print out and complete the Application Form. Send a complete Application Form to the following address:
The Innovation Vouchers Project Team
Aston University / Aston Triangle / Main Building – 8th Floor / South Wing / Aston Business School /
Birmingham / B4 7ET
If you have any queries please contact the project team on 0121 204 3000 or
innovation_vouchers@aston.ac.uk
For Applicant to check the box

YES
NO
2. Together with your Application Form you need to send us details of the supplier you wish to use accompanied
by the three quotes you have collected along with a reason why you have selected your chosen supplier. To
comply with this requirement please complete Procurement Justification Form (Attachment 4 to this
Application)
For Applicant to check the box

YES
NO
3. Aston University will review your Application for eligibility. For Aston University to check the box

YES
NO
4. Once you receive our approval you may start your project. The project must start AFTER the approval letter is
sent to you and must be completed within the time agreed in the offer letter/email and claim submitted within 30
days of the agreed project completion date.
For Applicant to check the box

YES
NO
5. Once you receive our approval you may start your project. The project must start AFTER the approval letter is
sent to you and must be completed within the time agreed in the offer letter/email and claim submitted within 30
days of the agreed project completion date.
For Applicant to check the box

YES
NO
6. You pay the supplier in full against the invoices sent to you. For Applicant to check the box

YES
NO
7. You send a certified copy of the supplier invoice along with evidence of payment (bank statement/BACS
statement) to the Innovation Vouchers Project Team. You need to invoice Aston University. This needs to clearly
state that the invoice is for an Innovation Voucher of £2,500. This invoice needs to be addressed to Purchase
Ledger, Aston University, Aston Triangle, B4 7ET.You can send it electronically on fbsinvoices@aston.ac.ukA paper copy of this invoice also needs to be sent to innovation_vouchers@aston.ac.ukYou need to ensure that any documents that if the documents you send to the Innovation Vouchers Project Team
are not originals they need to be certified as true copies. In order to do this you need to provide the following
statement on all relevant documents:

I certify that this is a true copy of the original document.
Signed:
Date:
Position in organisation:
Name of organisation:

For Aston University to check the box

YES
NO
8. Aston University pays you the £2,500 Innovation Voucher For Aston University to check the box